Planning Your Prom Committees
Getting ready to plan Prom is often a chore in itself. Good organization up front will help you get things started right and keep the process running smoothly. If your school is small, you may be used to planning as one large committee, but it might be wise to declare committees, even if they themselves are small. Assigning responsibility of each aspect of the event is the best way to make sure it gets done right. Here is a list of the committees you will want to consider having. You may have more ideas or want less committees, and that’s okay. This is just meant to be a guideline.
Responsible for: managing the budget. This committee should work closely with all the committees to ensure proper funding for the event. The Budget and Fundraising Committees can work together to ensure that there is enough money in the bank.
Responsible for: choosing and executing fundraising activities throughout the year to help fund your event.
Responsible for: researching possible venues, and locations. Considering cost and available assets, and bringing the final selections or options to the large group for a vote.
Responsible for: planning volunteers, chaperons and staff for the entire event. Organizing shifts and contacts of the volunteers.
Responsible for: researching possible themes and colors and conducting student surveys for theme ideas. Once the theme has been chosen, the Decorations Committee is responsible for ordering the theme, setting it up and taking it down, as well as choosing decorations for other parts of the room, including entrances, tables, photography area, ceilings and walls.
Responsible for: selecting, ordering and organizing food and beverages the event.
Responsible for: choosing the DJ or band and other entertainment, making announcements, arranging for someone to serve as Master of Ceremonies and ensuring that the evening’s program is followed.
Responsible for: advertising and publicity. This might include creating and displaying posters or banners, putting ads in the school paper or making announcements over the PA. This committee might also work closely with the Fundraising Committee to get the word out about all the fundraising activities that are being held.
Responsible for: researching, choosing and ordering favors for attendees, chaperones and volunteers. Soliciting prize donations and procuring and distributing prizes.
Responsible for: determining wording for and ordering invitations and tickets, as well as ticket sales.
Responsible for: determining voting methods, conducting student voting for Royal Court, tallying votes and announcing winners.